To operate a coffee shop in Estonia, secure an OÜ in the e‑Business Register, file a food business notification (to the Agriculture and Food Board, PTA) before opening, and obtain a municipal alcohol retail/serving permit if you sell beer or wine. Premises must have a valid building/use permit from the local government; any fit-out that changes layout/ventilation requires a building notice/permit. Submit and keep an enesejärelevalve (HACCP-based) self-monitoring plan covering temperature logs, cleaning schedules, allergen control, water quality, pest management, and supplier traceability; maintain staff hygiene training records and medical checks per employer OHS plan. Arrange a waste contract, separate bio-waste, and install/maintain a grease interceptor if preparing hot food. Price list in Estonian with VAT; menu must identify allergens (EU 1169/2011). Register employees in the Employment Register (e‑MTA) before the first shift; monitor working time and OHS/fire safety instruction, evacuation plan, extinguishers, and possible Rescue Board inspection. Apply for terrace/signage permits from the municipality and background‑music licenses from EAÜ/EFÜ. Expect PTA registration and municipal permits in roughly 1–4 weeks; alcohol permits can take longer. Register for VAT once turnover exceeds €40,000; standard VAT is 22% (2024). Keep a compliant cash register and issue receipts; card acceptance is now industry‑standard.
