For coffee shop business setup in Estonia, set up an OÜ (private limited company) in 1–3 days via e‑Residency, then secure food business approvals and municipal permits. Choose an OÜ with share capital from €1, appoint a contact person if no EEA‑resident board member, register an address, and open a business account (LHV/Swedbank or EMI like Wise); expect AML questions and proof of funds. Register your food operation with the Agriculture and Food Board (PTA), prepare a HACCP plan, and ensure compliant premises: potable water, separated handwash, ventilation, grease trap, allergen labelling, pest control. If you serve alcohol, apply for a local retail permit; terraces, signage and outdoor seating need city approval. Before opening, register employees in the Employment Register (e‑MTA), set payroll with 33% employer social tax, income tax withholding, unemployment insurance, and optional funded pension; implement OH&S and fire safety instructions. Track turnover for VAT—mandatory registration at €40,000; standard VAT on catering is 22%. Use a POS that issues receipts and exports itemized sales and Z‑reports for accounting; card-first payments via Nets/EveryPay/SumUp. Contract waste collection, cooking‑oil disposal, and deposit‑return compliance for bottled drinks. Negotiate a lease with catering zoning and extraction. Source from roasters and document supplier traceability.
